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Article 1Name and logo of the Association

The name of the Association is “International Cognitive and Behavioural Psychotherapies Society”, hereinafter referred to as “CBPis” in the present by-law.

Article 2Headquarters of the Association

The headquarters of the Association is located in İskele, at Noyanlar Sitesi 15 Long Beach No: A 26. The Association does not have any other branches.

Article 3Aim of the Association

• The CBPis Society aims to contribute to the development of experts working in the field of mental health and to provide them with accessible and ethical training opportunities in the said field.
• The CBPis Society aims to conduct studies pertaining to the protection of mental health nationwide, ensure the treatment and care of mental patients and expand, guide, set standards and monitor mental health studies. In addition, the CBPis Society is responsible for conveying their evaluations on the aforesaid subject to relevant institutions and to form public opinion on the issue.
• The CBPis Society aims to provide activities enlightening, educating and warning the society on mental health issues.
• The CBPis Society aims to conduct research for the activation and/or development of activities within this scope.
• The CBPis Society aims to encourage scientific studies on cognitive and behavioural therapies and to promote the ethical research appropriate to the culture.
• The CBPis Society aims to support the development of its members in the light of the developments in contemporary science through activities and/or research such as courses, seminars, conferences, panels or educational activities.
• The CBPis Society aims to encourage its members’ involvement in scientific studies on Cognitive and Behavioural therapies and/or to promote culture appropriate ethical research.
• The CBPis Society aims to provide any information, documents and publications necessary for the Association to fulfil its objectives; to establish a documentation centre and, in line with its objectives, to publish documents including newspapers, journals, books and bulletins to publicise their work.
• The CBPis Society aims to provide a healthy working environment and all types of technical tools and equipment, inventory and stationery materials in order to achieve its purpose.
• The CBPis Society aims to establish contact with, collaborate with, receive support from, and provide support to institutions and organisations with similar purpose both within the country and abroad for information exchange or giving and receiving courses; organising international congresses and attending conferences of a similar nature to fulfil this purpose.
• To meet with official state departments, institutions and organisations on the protection of the objectives and reputation of the Association; making demands pertaining to these issues and, if deemed necessary, requesting amendments in legal regulations.
• To initiate legal proceedings for subjects pertaining to the aims and activities of the Association and start legal action at the TRNC Courts.
• To solve the problems that may be encountered by members, to cater for their needs and seeking, defending and asking for their rights.
• To play an active role in the advancement of the field of mental health and psychotherapy and take any legal action in this regard.
• To organise dinner concerts, balls, theatre shows, exhibitions, sports activities, trips and any other entertaining activities in order to help members of the association, non members and all those who live in the TRNC spend their time productively and increase their involvement in social activities.
• Purchasing, renting and/or exchanging any movable and/or immovable property for the realisation of the Association’s objectives. Building, maintaining and renovating the building or structure required for the realisation of the Association’s activities.

In general, the income sources of the Association are admission fees, membership fees, income from subsidiaries, donations and grants, income from services provided, solidarity balls or parties or other income generating activities. The Association may take part in activities to meet the expenses required for its purpose and field of operation.

The Association does not pursue any political purpose and cannot engage in political activities.

Article 4Founders of the Association

The name, surname, identity details, address and occupational information of the founding members of the Association are as stated in the annex, after the last page of this regulation.

Article 5Membership conditions of the Association

Those trained or being trained by the International Cognitive and Behavioural Psychotherapies Society, or those who have completed training deemed appropriate by the criteria of the Society and graduated from 4 year psychology, psychological counselling and guidance, social services and health departments of universities, or those who have completed undergraduate studies (BA Hons) in Cognitive Behavioural Therapy or Counselling, or those who have completed Master’s and Doctorate programmes in Guidance and Psychological Counselling, clinical psychology, educational psychology, health psychology and occupational psychology (those who do not hold a Psychology or Guidance and Psychological Counselling undergraduate degree must have completed at least 6 years of studies in psychology, guidance or psychological counselling at Master’s and Doctorate levels) have the right to become members, subject to the approval of the Association’s Executive Board.

Title: mCBPis

Membership status: CBPis member. A student on a CBPis approved psychotherapy programme. Annual fee: 1,200 TL (monthly 100 TL). A member in this category cannot use the CBPis logo in written or online identifications, may use the mCBPis title, and, excluding founding members, cannot have a seat on the Executive Board or become the President or a candidate for Presidency.

Title: cCBPis

Membership status: CBPis member. A psychotherapist who has completed a CBPis approved psychotherapy programme or a programme found equivalent by the Executive Board. Annual fee: 1,200 TL (monthly 100 TL). A member in this category can use the CBPis logo in written and online identifications and the cCBPis title, and cannot become the President or a candidate for Presidency.

Title: AFCBPis

Membership status: CBPis member. A psychotherapist who has completed a CBPis approved psychotherapy programme or a programme found equivalent by the Executive Board, or someone with the aforesaid title whose equivalency has been approved by CBPis or an equivalent psychology society or association; a practitioner who has provided services in compliance with ethical rules for 5 years and is a permanent member of CBPis. This title may be granted by the Executive Board by simple majority. Annual fee: 1,200 TL (monthly 100 TL). A member in this category can use the CBPis logo and the AFCBPis title, and can become the President or a candidate for Presidency.

Title: FCBPis

Membership status: CBPis member. A psychotherapist who has completed a CBPis approved psychotherapy programme or a programme found equivalent by the Executive Board; a practitioner who has provided services in compliance with ethical rules for 10 years as a member of CBPis, or someone with a title equivalent to AFCBPis approved by CBPis or an equivalent psychology society or association. A favourable reference from at least one FCBPis member is required. Annual fee: 1,200 TL (monthly 100 TL). A member in this category can use the CBPis logo and the FCBPis title, and can become the President or a candidate for Presidency.

Article 6Responsibilities of members

Members are obliged:

• to comply with the by-law of the association and to act in accordance with the decisions and principles of the association;
• to pay their annual fees on time.

Article 7Termination of membership

a) Withdrawing membership from the Association

Each member has the right to leave the Association, on the condition that they submit a written notification. As soon as the member’s resignation is submitted to the Executive Board, the withdrawal is considered complete. Withdrawal from membership does not close the outstanding debts of the member to the Association.

b) Cancellation of membership

• Not acting in compliance with the Association’s by-law
• Continuously avoiding the assigned duties
• Despite oral or written warnings, not paying or refusing to pay the annual membership fee within a month
• Not acting in compliance with the decisions taken by the Association’s organs
• No longer fulfilling the conditions for membership
• Not fulfilling the required ethical conditions and engaging in actions that harm the prestige and reputation of the Association

Membership of those who violate scientific and professional rules and methods, damage professional dignity, engage in activities hindering the aims of the Association, cause financial damage to the Association, or fail to meet their membership obligations is terminated by the Executive Board. A member about whom a decision of permanent suspension has been taken by the Executive Board is dismissed from the Association. Names of members leaving or dismissed from the Association are removed from the member registry and they cannot claim rights over the Association’s assets.

Article 8Branch of the Association

The Association does not currently have any branches. If deemed necessary, temporary or permanent branches fulfilling the aims of the Association may be opened within the country upon the decision of the Executive Board, and outside the country upon fulfilling the legal requirements.

Article 9Organs of the Association’s branches and provisions applied in branches

Organs of the branches are the General Board, Executive Board and Auditing Board. The General Board is comprised of the registered members of the branch. Provisions on the duties and powers of these organs and other provisions of this by-law are also applied at the branch within the framework of the existing rules and regulations.

Article 10Organs of the Association

Organs of the Association are as follows:

• General Board
• Executive Board
• Auditing Board

Article 11Formation of the General Board

The General Board is the highest decision making organ of the Association and is formed by the registered members who have the right to vote. Each member of the Board has one vote, with the exception of the Chairperson’s decisive vote.

Article 12General Board meetings

Upon the call of the President of the Executive Board, the General Board convenes in ordinary or extraordinary session.

Ordinary General Board meetings

The ordinary General Board meeting takes place once a year, in April, at a date, place and time determined by the Executive Board. During the first ordinary General Board meeting, the Auditing Board has to be formed. The General Board is called to the meeting by the Executive Board, which has to call the meeting within a month.

Extraordinary General Board meetings

Extraordinary General Board meetings take place when deemed necessary by the Executive Board or Auditing Board, upon the written application of three quarters of the members, or in situations deemed appropriate by the absolute majority of the members of the Executive Board. If the Executive Board fails to call the General Board, legal procedures at the authorised court may be initiated upon the application of a member.

Article 13Method of convening

The Executive Board prepares a list of the members who have the right to attend the General Board meeting. Members are called at least 15 days before the meeting and are informed of its date, time, place and agenda through an announcement in at least one newspaper, the Association’s web page, registered mail, members’ email addresses, direct messages to their contact numbers or local broadcasting. If a meeting cannot be held for lack of quorum, a second meeting is called; the time between the first and second meetings cannot be less than 7 days or more than sixty days.

If the meeting is withdrawn for a reason other than lack of quorum, members are informed of the reasons by the same methods used for the first call. The second meeting must be held within 6 months of the date of withdrawal at the latest, and members are called in accordance with the same principles. A General Board meeting cannot be withdrawn more than once.

Article 14Meeting venue

General Board meetings take place at the Association’s headquarters or at another place found appropriate by the Executive Board.

Article 15Meeting quorum

The General Board takes decisions with the attendance of the simple majority of the members who have the right to attend.

Article 16Method of holding a meeting

General Board meetings take place at the dates, times and places given in the call. Attending members sign against their names on the list prepared by the Executive Board. If the quorum in Article 15 is reached, this is recorded in the minutes and the meeting is opened by the Chair of the Executive Board or a board member assigned by them. After the opening, a chair and vice chair to manage the meeting, and a secretary and financial secretary, are selected. The management of the meeting belongs to the Chair of the General Board.

In votes held by the organs of the Association, members casting votes sign against their names on the list prepared by the Chair of the Executive Board or the Executive Board. In the General Board each member has one vote, which must be cast in person. Honorary members may attend but do not vote. Where a legal entity is a member, the person appointed by or representing that legal entity may cast its vote.

Article 17Meeting agenda

Only items on the agenda are discussed at the General Board meeting. However, topics requested by half of the attending members must be added to the agenda. Items discussed and decisions taken are recorded in the minutes and signed by the meeting chair and the note takers. At the end of the meeting the minutes and other documents are handed to the Chair of the Executive Board, who is responsible for protecting them and passing them to the newly elected Executive Board within seven days.

Article 18Duties and powers of the General Board

The following issues are discussed and decided by the General Board:

• Election of the organs of the Association
• Discussion of the Executive Board reports and discharge of the Executive Board
• Discussion of the budget prepared by the Executive Board, and its approval as it is or with amendments
• Consideration and decision of other proposals of the Executive Board
• Decisions on other issues, provided they are not against the law or the present by-law

Article 19Organisation and duties of the Executive Board

Elected by the founding members at the General Board, whose names and addresses are listed in the annex to this by-law, the Executive Board consists of 4 full and 3 substitute (active) members.

At its first meeting after the election, the Executive Board decides the division of labour and names a chair, a vice chair, a general secretary, a treasurer, an active member and the disciplinary and auditing board. If a full member resigns or leaves the Executive Board for any reason, the Board fills the vacancy by appointing the substitute member who obtained the highest vote at the General Board.

The Executive Board monitors and controls the other organs of the Association and may dismiss them from duty for justifiable reasons; gives the final decision on admission to and termination of membership; as the highest authorised organ, completes work not assigned to any other organ and uses its powers; and decides on the Association’s international activities, its joining or leaving international associations, organisations or communities serving the field, the members who will represent it in federations, and the termination of the Association.

The Executive Board performs the following duties:

• Representing the Association or authorising one or more of its members to do so; filing lawsuits on behalf of the Association, following ongoing cases and, if necessary, appointing a proxy.
• Carrying out procedures on the Association’s income and expenses, preparing the budget for the coming term and submitting it to the General Board.
• Managing and running the Association in accordance with laws, regulations and the by-law.
• Convening the General Board, preparing the agenda, putting its decisions into practice and exercising the powers the General Board assigns.
• Upon its decision, buying immovable property, selling the Association’s movable or immovable property, constructing buildings or facilities, preparing rental agreements, and establishing pledges, mortgages or real rights in favour of the Association.
• Recruiting or discharging staff if necessary, and determining their wages, payments and benefits.
• Preparing regulations for the Association, provided they do not violate the by-law.
• Ensuring members’ admission and exit are handled in accordance with the by-law and finalising applications as soon as possible.
• Selecting personnel for local and international branches and determining their rights.
• Monitoring and overseeing the practice of experts who have graduated from courses provided by the Association.
• Where a member violates the law, the by-law, ethical practice principles or professional ethics, or damages the prestige or reputation of the Association, terminating that member’s membership and diploma competence.
• Ensuring branches are opened within the country and abroad in compliance with legal procedures.
• Ensuring the books and records of the Association are kept in accordance with laws and regulations.
• So that the Association’s activities continue uninterrupted, determining membership and admission fees at the start of each calendar year in line with economic conditions.
• Performing other duties assigned by the by-law and regulations and exercising its powers.
• Determining and monitoring the credits that members, psychotherapists and candidate psychotherapists must obtain within the year, and assisting members accordingly.

Article 20Organisation and duties of the Auditing Board

The Auditing Board consists of at least one member elected by the Executive Board from among the members of the Association. If a full member resigns or leaves, the vacancy is filled by the substitute member with the highest vote. The internal audit of the Association, and the inspection and control of its accounts, are carried out by the Auditing Board at intervals not exceeding one year, and the report is presented to the Executive Board and the General Board when they meet. If necessary, the Auditing Board calls the General Board to a meeting.

Article 21Revenues of the Association

• Membership fees; the fees in Article 5 are the annual membership fee
• Donations and grants made by real persons and legal entities
• Revenues from dinners, trips, entertainment activities, performances, concerts and conferences organised by the Association
• Revenues from the Association’s assets
• Revenues from activities undertaken to provide the income the Association needs to fulfil its objectives
• Other revenues

Article 22Procedures for revenues and expenditures

Revenues are received with a “Receipt Document”, printed at a printing house upon the decision of the Executive Board. Apart from full members of the Executive Board, the persons who will collect revenues on behalf of the Association are determined by the Executive Board, with their period of authorisation, and collect revenues with an “Authorisation Document”. Both documents are printed in two copies with sequential numbers; one copy is given to the other party and one stays with the Association. Where revenues are received through banks, bank receipts and statements are accepted as receipt documents.

Expenses are documented by invoices, self employment invoices or retail sales slips. Free goods and services provided by the Association are delivered with an “Aid In kind Delivery Document”, and those given to the Association are received with a “Donation In kind Receipt Document”.

Article 23Amending the by-law

Changes to the by-law are under the authority of the Executive Board. The by-law may be changed by amending, adding or removing articles or revising the whole by-law, taking into account the Association’s work, organisation and changes in legislation. Unless the Executive Board decides otherwise, changes are made by open vote and require the affirmative votes of three quarters of the members present.

However, the membership titles, conditions and rights in the 4 categories of Article 5 cannot be changed, nor can changes to them be proposed. Amendments to the annual membership fees may be proposed by the Executive Board.

Article 24Books and records

The Association keeps the books required by the relevant laws and regulations.

a) Member Records Book

Identity details of registered members, dates of admission, withdrawal or removal, and admission and annual fees paid.

b) Minutes Book

Resolutions of the Executive Board with dates and reference numbers, and the names of the President and of members who attended or did not attend each meeting.

c) Incoming and Outgoing Documents Book

Incoming and outgoing correspondence with dates and reference numbers. Originals of incoming documents, copies of outgoing documents and printouts of emails are kept in the relevant files.

d) Accounting and Financial Transactions Book

All money received or spent on behalf of the Association, recorded clearly and regularly with details of where it was received or paid.

e) Inventory Book

All inventory items belonging to the Association.

Article 25Dissolution and liquidation of the Association

Dissolution

The Executive Board can decide to dissolve the Association. For such a decision at least three quarters of the members entitled to attend must be present. If this majority is not reached, a second meeting is called at which dissolution can be discussed regardless of attendance, and the decision is taken by absolute majority of those present.

Liquidation

On dissolution or termination, the Association’s assets, remaining money and other assets, after debts are paid, are transferred to Lapta Old People’s Home to be used in accordance with the objectives of the Association.

Article 26Informing the authorities about those elected to the organs

Following elections by the General Board, the President of the Executive Board informs the relevant authorities of the members elected to the organs of the Association, in accordance with the rules and within the specified time.

Article 27General provisions

In situations not clearly specified in this by-law, the relevant provisions of the Associations Law apply.

Article 28Establishment of a working group

In line with the Association’s aims, working groups of members specialised in a region, country or topic may be established, with secretarial services from the Executive Board. Their powers, responsibilities and working methods are determined by the Executive Board.

Article 29Unprescribed provisions

Provisions not specified in this by-law are subject to the Associations Law, number 23/2016.

Temporary Provision 1Temporary executive board

Until the General Board convenes and the organs of the Association are formed, the members of the temporary executive board who represent the Association and carry out the relevant procedures are:

• President: Dr Zafer Bekiroğulları
• Vice President: MSc Irmak Çavuşoğlu
• General Secretary: MSc Sevim Asvaroğlu
• Disciplinary and Auditing Board: MSc Fezile Olkanlı
• Active member: MSc Bahire Akartürk
• Member in charge of financial affairs: Psy. Halil Tanyıl
• Ex. Psy. Şahin Karasalih